Calendar

December 2017
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Article I - Name and Domicile
Section 1
There is hereby organized a Medical and Health Librarians Association of the Philippines, a non-stock and non-profit organization. It is herein after reffered to as "MAHLAP"

Section 2
The domicile and office of MAHLAP shall be housed at Room 301, Philippine Librarians Association, Inc. Office, National Library of the Philippines, T.M. Kalaw, Manila

Article II - Objectives


Section 1
The objectives of the Medical and Health Librarians of the Philippines shall be to:
  1. encourage and promote the collection, organization, and dissemination of medical/health information and library service;
  2. encourage and cultivate library cooperation, local and regional;
  3. enhance the professional welfare of its members;
  4. uphold the dignity and ethics of the medical and health librarianship

Article III - Membership


Section 1
Membership in this association shall consist of the following:

1. Regular
a. A person who has a college degree in Library Science and works or who has worked in a medical or health related library;

b. A person who is a candidate for library science degree and/or with at least 24 units of Library Science and works in a medical or health related library
2. Associate
A person who is a degree holder in any field other than Library Science and works in a medical or health related library. He/she may be appointed to committee work up to chairmanship thereof, but cannot elect nor elected into office
3. Honorary
Any individual who has made outstanding contributions to the advancement of the medical and or health related librarianship
4. Institutional
Shall include firms, agencies institutions and organizations maintaining medical and health related libraries with atleast 500 titles of books, monographs and rgularly subscribing to at least 15 titles of professional and scientific journals and maintaining regulas library hours and with a qualified librarian. Designated representative of an institutional member shall have all the rights and priveleges of a regular member except the right to vote and be elected into office

Article IV - Board of Directors

Section 1
There shall be a Board of Directors composed of nine members to govern its affairs. It shall determine policies and take such actions as it considers necessary to carry out the objectives of the Association.

Section 2
The Board of Directors shall elect among themselves the following officers of the Association: the President, Vice-President and President-elect, Treasurer, Auditor and Public Relations Officer. The Secretary shall be appointed by the President with the concurrence of the Board.

Section 3
The Board of Directors shall be elected from among the regular members of the association and serve for a term of one year or until their successors shall have been elected and assumed their duties.

Section 4
The Board of Directors shall hold regular monthly meeting at a time and place designated by the majority of the Board. It may also hold special meeting upon the call of the President or upon a written request by any three members of the Board.
A majority of the Board members present in a meeting shall continue a quorum.

Section 5
When not in conflict with these By-laws, the Robert's Rule of Order (latest edition) shall govern all deliberations

Section 6
In the event that a vacancy occurs in the board the candidate garnering the next highest number of votes in the last annual election shall serve the unexpires portion of the term.

Article V - Officers

Section 1
  1. The President shall preside all meetings of the Board as well as the general meeting of the Association
  2. The President shall see to it that all resolutions of members of the Association as well as that of the Board of Directors are carried out into effect.
  3. The President shall countersign all checks signed by the Treasurer all disbursement of funds of the Association.
  4. The President shall submit an accomplishment report at the end of his term as President.
  5. The President upon expiration of his term shall serve as an ex-officio member of the Board of Directors

Section 2
The Vice-President and President-elect shall exercise the powers and perform the function and duties of the President during the absence or inability of the latter to act or shall perform such other duties as may be assigned to him by the President.

Section 3
  1. The Secretary shall keep and maintain all records and other documents of the Association
  2. The Secretary shall take minutes and prepare agenda and resolutions at all meetings of the members and of the Board of Directors.
  3. The Secretary shall notify by mail or telephone all members of the Association and the Board of Directors of all meetings of the Association and the Board, respectively.
  4. The Secretary shall perform such other duties as may be required by the Securities and Exchange Commission

Section 4
  1. The Treasurer shall be the financial officer of the Association.
  2. The Treasurer shall disburse all funds of the Association and sign all checks. However, no disbursements of the funds shall be made without countersignature of the President.
  3. The Treasurer shall collect from all members all membership and subcription dues and receive all contributions from whatever sources and accounts payable to the Association and the same be deposited to the accounts (savings/current) of the Association.
  4. The Treasurer shall make a bi-monthly report of the finances of the Association and such other reports that the Board may require of him.
  5. The Treasurer shall perform such other functions as maybe required by the Securities and Exchange Commission.

Section 5
  1. The Auditor shall audit and examine the receipts of all finances and disbursements of funds of the Association, and shall see to it the disbursements and properly carried out in accordance with these By-laws, the resolutions of the Board of Directors and the members of the Association.
  2. The Auditor shall make an annual report to the Board of Directors and to the members of the Association regarding the financial conditions of the Association and such other reports that the Board of Directors may require of him.

Section 6
The Public Relations Officer (PRO) shall take charge of all the preparation and publication of press releases of the Association and such other related activities as may be requested by the President or the Boeard of Directors to enhance the prestige and growth of the Association.


Article VI - Committees

Section 1
The Board of Directors shall establish and maintain standing committees such as:
  1. Election Committee - This committee shall accept nominations and present the candidates to the Board of Directors. It shall also supervise the election durig the Annual Business Meeting.
  2. Membership Committee - This committee shall screen all applications for Membership to be recommended to the Board of Directors for approval and encourage other librarians of medical/or health related libraries to become members and see to it that the members pay their dues annually.
  3. Publication Committee - This committee shall take charge of the publications of the Association.
  4. Conference Committee - This committee shall take charge of planning, preparing and carrying out conventions, seminars, conferences, workshops and the like of the Association.
  5. Sunshine Committee - This committee shall take care of sending birthdays, congratulatory and other important messages.
Section 2
Members of committee shall be atleast three but no more than five, including the chairman, thereof, defending on the size of the membership.

Section 3
Members shall serve or chair in not more than two committees.

Section 4
The President with the approval of the Board of Directors may designate any member of the Board as Chairman of each committee. Committee chairman shall appoint their members.

Section 5
Ad-hoc committee shall be created as needed and shall submit a report upin completion of their work. The board shall define their respective powera, prerogatives, functions, duties and responsibilities.

Section 6
Each committee shall submit to the Board of Directors a written annual report of its activities which shall contain recommendations considered necessary or advisable during the meeting of the Association.

Section 7
Funds for committee expenses shall be authorized by the Board of Directors through an annual allotment or upon submission of an estimated bubget by each committee.


Article VII - Nominations and Elections

Section 1
The Committee on Election shall present each year candidates whom the committee may deem qualified. The names of the candidates and their written acceptance shall be presented to the Board of Directors before the end of September.

Section 2

  1. Election shall be held in the first week of November and shall be by secret ballot
  2. The nine (9) candidates receiving the highest number of votes shall be declared and certified elected by the members of the Committee on Elections during the Annual meeting
  3. In the event of tie in the ninth place the members of the board shall break the tie by secret balloting during the announcement of winners.
Section 3
Any candidate desiring to contest an election shall, within two days after the announcement of the results of the election, file with the President a written protest setting forth the ground therefore, upon receipts of the petition, the President shall forthwith call a special meeting of the outgoing Board of Directors to consider and hear the protest, with due notice to the contending parties. The decision of the Board of Directors shall be forwarded to the President for adjudication.


Article VIII - Publications

Section 1
The Association shall put out a newsletter quarterly and a publication of an accasional paper, as needed.

Section 2
The Editorial Board, the members of which, shall be appointed by the President, with the concurrence of the Board of Directors, shall oversee the publications of the Newsletter and other publications.


Article IX - Dues and Fines

Section 1
Pregular members shall pay an annual due of P100.00 at the beginning of the Association year.

Section 2
Associate members shall pay an annual due of P50.00 at the beginning of the Association year.

Section 3
Institutional members shall pay an annual due of P200.00 at the beginning of the Association year.

Section 4
Membership shall cease when dues are 3 years in arrears. Reinstatement is possible only upon payment of the past dues and current year, truly receipted and acknowledge.


Article X - Fiscal Matters

Section 1
The Association year shall begin on January 1st and end on December 31st of the same year.

Section 2

The Board of Directors shall see to it that all books of account are closed that they are kept and maintained in accordance with standard accounting practices and financial statements to be rendered and shall see to it that proper audit, both internal and external, of all accounts are made. An external audit of all funds, accounts, receipts and disbursements of the Association shall be made without delay after the end of the Association year.

 


Article XI - Seal and Color

Section 1
The seal of the Association shall consist of the four (4) triagles symbolizing the team objectives of the association, going upward meaning the searching is searching and looking for the good of the members and organization itself.

The green circle symbolizes the persons evolving in the organization. The background will be white, letters will be green and the logo will be in aqua blue.


Artivle - XII - Amendments

Section 1
This constitution may be ammended by two third vote of the entire voting membership.

Section 2
Amendments may be proposed by the Board of Directors or by at least 15 voting members of the Association. Proposals originating from the Board of Directors shall be approved by two-thirds vote of the Board before submission to the members. Proposals originating by petition shall be submitted in writing to the Board of Directors and shall be presented to the members with recommendations of the Board.